Posted by: devonhamilton | September 24, 2010

Our Fundraiser

The morning of our fundraiser I was a bit stressed: worried that people might not come, and hoping that things would run smoothly. The first hour or so was slow but afterwards it really picked up. I completely lost my voice over the course of the night (I think I mentioned in my last post I’ve been fighting a cold) so this was an endless source of frustration for me, and I felt like I couldn’t say all the thank yous that I had intended!

Our live music was great and I think everyone had a good time. We raffled off prizes from Sephora, Mountain Equipment Co-op, Cineplex, Umbra, Starbucks, and more. I wasn’t sure how popular our 50/50 draw would be but it proved to be extremely profitable, raising $300 total ($150 to us and $150 to the winner) – not too bad considering tickets were only $2! Daryl, who won the 50/50 draw, also generously donated a portion of his winnings which we really appreciated.

We figured that we had to do the 50/50 at the end of the night in order to make it as profitable as possible. However, we divided the raffle prizes into three groups and raffled them off at specific times, which we publicized: 9:15, 10:15, and 11:15. We came up with this idea because our fundraiser was on a weekday and we were expecting some out of town guests, so we wanted to make sure they knew when the prizes they wanted were being raffled off in case they were leaving early. I think this solution worked really well. The only downside to this was that we decided to put the more expensive items at the end in order to generate more revenue. The issue with this is that guests who weren’t staying late didn’t enter any of the raffles for the “big ticket” items because they would miss the draw. One way to avoid this would have been to use tickets with the participants name and phone number/email and we could contact them if they won (we used numbered tickets) – but then again, out-of-towners might not want to come back to the city to pick up prizes anyway.

All in all this night was a complete success, generating just under $1000. My advice to anyone planning a fundraiser would be to definitely include a 50/50 – as it was quite popular – although this may also be due to the charismatic volunteers we had selling tickets.

I can’t thank everyone enough for coming out and supporting our project and Youth Challenge International. It was a great way to see everyone! Other than a few cheques I have been told are in the mail, I am now done with fundraising. I am still of course procrastinating and haven’t written my assignments. Once those are done, all that’s left is to get on the plane….

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